The Udext Intranet is a secure and easy-to-use employee hub that helps you share company materials, streamline internal communications, and provide centralized access to key information - all without requiring any additional app downloads.
Employees can access the intranet by texting a designated keyword (e.g., "intranet", "files", "portal") to your company’s Udext number and receive a secure link. Access is protected by two-factor authentication (2FA) using their phone number, ensuring only verified employees can log in.
This guide will walk you through how to set up your Intranet app and make the most of its features.
Getting Started with Intranet
1. Access the Intranet App
Log in to the Udext platform.
Go to the “Apps” tab.
Click on the “Intranet” page.
2. Customize Your Portal
Navigate to the “Settings” tab within the Intranet app.
Toggle “Active” on to enable your intranet.
Add keywords that employees will use to access the portal (e.g.,
intranet, files, resources). Use commas to separate keywords.Provide a title and subtitle to display on the portal.
Choose a theme color using the color picker to align with your brand.
Upload your company logo (JPG or PNG, max size: 5 MB; recommended size: 380 x 90 px).
3. Create Folders and Upload Files
Go to the “Files” tab.
Click “Create Item”, then select “Create Folder” from the dropdown.
Enter a name and optional description for the folder.
Choose an icon to represent the folder.
Set visibility:
Visible to everyone – All employees can access.
Restricted – Choose specific employee groups who can access this folder.
Click “Publish” when done.
Now, you can upload files (PDFs, docs, images) or create links within each folder.
Note: If a folder is restricted, make sure all files and links within that folder follow the same access permissions.
4. Accessing the Intranet
Employees can access the portal by texting one of the defined keywords (e.g., “intranet”) to your company’s Udext number. They will receive a secure link, accessible only to verified employees through 2FA login via phone number.
No app download is required.
5. Intranet Analytics
Track adoption and usage of your employee hub from the Analytics tab.
The analytics dashboard includes:
Total Items: View total folders and files (hover for breakdown).
Total Views: Number of times files/links were accessed.
Storage Used: Current storage consumption.
Adoption Rate: % of eligible employees who have accessed any resource.
Monthly Active Users: Unique users in the last 30 days.
Total Searches: Number of times employees searched the intranet.
Activity Trend: Visual chart of views, searches, and logins over time (filter by day, week, month).
Most Accessed Files
Most Active Contacts
Start Building Your Intranet Today
Create a centralized, secure space for your employees to find what they need whenever they need it.
Need help setting it up?
Chat with us directly or email [email protected].